AnyDATA Contract Management Application Features List

Data Entry Tabs / Fields & Contract Documents

(The following is a full list of the options you have as standard)

Contract Header

• System generated contract unique identifier (ID)
• Associated Contract (associate a contract to multiple other contracts)
• Contract Name
• Classification
• Country
• Office
• Cost Centre
• Comments

Document(s) & Attachments

• Store all your precedent contracts
• Upload contact document in any file format including Word, excel, pdf, image
• Upload additional contract documents against the same contract record
• Extract text from scanned image documents using Web OCR
• Save URL Links to internal/external systems and/or repositories
• Contract Type (Flat or Hierarchical)
• Search and tag contract records to other contracts

Parties & Contacts

• Their Entity
• Our Entity
• Additional Parties
  • Theirs
  • Ours
• Team Members
  • Theirs
  • Ours

Dates and Notifications

• Term Type
• Starting Date
• Effective Date (and associated prior warning date plus email alert)
• Notice Date (and associated prior warning date plus email alert)
• End / Termination Date (and associated prior warning date plus email alert)
• Additional Dates
• Annual Review Alert

Commercials

• Contract Currency
• Document Annual Value Status
• Reporting Annual Value Status
• Payment Terms (period)
• Payment Schedule (arrears or advance)
• Payment Terms (notes)

Compliance

• Create Your tailored hierarchy of contract provisions to track (maximum of 10), for example;
  • FCPA
  • Bribery Act
  • Modern Slavery Act
  • Data Protection Act
  • Consequential loss
  • Indemnities
  • Reps & Warranties
  • Penalties
  • Using your T&Cs
  • Using 3^rdParty T&Cs

Contract Document Search

• Open up your contract documents in your default application enabling free text search of each contract document

Contract Archive List & Reporting

• View, add, edit, delete all contract documents & contract data
• Column filtering, full text search, highlighted search
• Add, remove, reposition, group columns
• View variance
• Export as a report to csv, excel, image, pdf, html
• Advanced query builder

Dashboard Reporting

• Strategic Overview Dashboard
• Notice & Termination Dashboard
• Compliance Dashboard
• Team Overview Dashboard
• Export dashboards/dashboard items to csv, excel, image, pdf.

Email Alert & Notifications

• Ability to send email alerts and notify team members in advance of key dates including effective start date, renewal notice dates and termination dates.

Security

• Secure HTTPS connection
• Integrated User, Role and Object Permissions
• Option for IP security (access to the application from the internal IP addresses only)
• Audit Trial

Ticket Logging

• Users logging of support tickets on-line 24 x7 from our online support page